” The real question isn’t whether your organization needs an ERM; it’s what kind of system you need and how much work you need to do to improve your digital processes first. ERMs work best when they are integrated into your business processes, so having your processes defined and digital is always a good first step. “
Your organization should be managing as many of its records as possible electronically. While it may be too much work to scan all of your older records, you need to be managing newer records as electronic documents in an Electronic Records Management System. As we will see in a moment, this approach enables you to perform enhanced tasks and reduces the burden on your records managers.
ERM is a key component of any digital transformation strategy and Information Governance effort. Many organizations have an deep fear of ERM efforts because they have a history of adding risk and overhead to projects. But the reality is that when you view ERM as part of your information management efforts, you can realize great gains for your business. By managing records electronically, you can automatically capture document metadata, which your ERM can use for identifying records, categorizing them, and facilitating their retrieval. Additionally, your records managers can place tighter controls on the files, and eliminating duplicate copies becomes a simple maintenance task.
From managing electronic content, Record / information life cycle, information sharing, ERM applications, development of Business cases, Design and implementation of records management project to vital records and terminology, etc, this training will make clear many conceptual issues pertinent in ensuring that the right information is made available to the right persons at the right time
FEE: USD 490 / KES 49,000/-
VENUE: Sunstar Hotel, Garden Estate Rd, Off Thika Superhighway, Nairobi Kenya
(Charges includes lunch, teas, tuition, learning materials and certification BUT exclude dinner and accommodation)
- Do you keep files you don’t need?
- Are you missing files you do need?
- Does the current organization and retention meet your current needs?
- If not, what should be changed so your needs are met?
The movement toward electronic records offers unprecedented opportunities to improve business efficiency via cheaper storage, faster information retrieval and automation of records management workflows such as retention and disposition. But with new opportunities come new challenges, as the technical and business reality of electronic records and systems meets records management requirements that existed well before terms like “electronic records” and “digitization” became commonplace in business.
It should also be noted that challenges of applying established requirements to new media are not unique to organizations that successfully moved away from physical record keeping in favor of a paperless office.
Many organizations are subject to stringent internal administrative processes and external rules that require them to retain signed contracts, title documents and other core records in paper form. But the coexistence of paper and electronic content can add yet another layer of complexity to the otherwise simple tasks of identifying, retaining and eventually disposing of required business records.
So how does an organization reap the benefits of electronic records management while mitigating the compliance and practical risks introduced by those same electronic records?
Such will be the theme of the training.
For more information, click on this link: Electronic Records Management Course